If you’ve been searching for ways to save your Outlook emails as PDFs, you’re in the right place. This guide will provide you with simple, step-by-step instructions on how to achieve this.

While converting an Outlook email into a PDF may sound complex, it’s actually quite straightforward when you know the process. Whether you want to back up important emails or share them easily, saving your emails as PDFs is a useful skill to have.

Step-by-Step Guide

  1. Open Your Outlook

    Launch your Outlook application and sign in to your account. Choose the folder that contains the email you would like to convert.

  2. Choose the Mail You Want To Save

    Click on the email message you would like to save as a PDF.

  3. Printing Option

    Once your email is open, select the File option in the top left corner of your screen. This will bring down a drop-down menu, from which you should select the Print option. In Outlook, printing and saving an email as a PDF are virtually the same thing.

  4. Selecting the ‘PDF’ Printer

    In the Print window, you will see a section titled Printer. Click on this and you will see a drop-down menu. From here, select the Microsoft Print to PDF option.

  5. Saving and Naming Your PDF

    Once the Microsoft Print to PDF option has been selected, click the Print button which will pop up a Save Print Output As window. Here you can select the location where you would like to save your PDF and name the file.

  6. Confirm and Save

    After you have selected your desired location and file name, click the Save button. Your Outlook email is now saved as a PDF!

As you can see, the process is relatively simple and can be accomplished in a short period of time. Save yourself from any future stress and start saving crucial emails as PDFs. It’s time to incorporate this handy productivity hack into your work routine.